- Who we are
The BSP is also its own “data processor” for data used to make event publications and to administer events.
- How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests.
- Where we have obtained your consent to processing your personal details (mainly your email address) by virtue of the fact that you knowingly signed-up to receive newsletters and other direct marketing material from us or are a member of the society.
- We may use some of your personal data in the collation and publishing of the record of our meetings. These records have some basis as the true and accurate record of that meeting and as such may be used in legal environments in disputes over ownership of ideas.
- The personal data we collect from you
Enquiries Abstracts and Ticket Purchases
You may give us information about you by making a booking to attend an event, by paying a registration fee for one of our meetings, by signing up to our marketing mailing list, submitting an abstract for inclusion of one of our meetings or by corresponding with us by email, phone or otherwise.
When you request information or make enquiries about any of our services or events, we may collect the following categories of personal data about you:
Personal contact details such as name and personal email addresses.
We may use the personal data you provide in order to fulfil your request or respond to your enquiry. It is in our (and your) legitimate interests to use your personal data in this way so that you receive the information you have requested.
If you book to attend one of our events, or pay us for that event, we may collect the following categories of personal data about you:
Personal contact details and payment details
Personal contact details are items such as name, title, addresses, telephone numbers, institute, dietary information and personal email addresses.
It is in our legitimate interests to collect and use the above information in order to provide you with the information you need to participate in that event. We may also use the information we collect to contact you regarding administrative matters relating to our events and services.
After attending an event, we may ask you for your opinions by way of a number of scores as “feedback” to ourselves. This information is always voluntary and anonymised. The information is used for our legitimate interest of improving our events and to assist in the organising of future events.
Parents and guardians
We collect personal data as described above. However if you are under 16 years of age and want to request information, attend an event or contact us, you must ask your parent or guardian for apply on your behalf and to accompany you. We will not retain personal information about anyone under 16 years of age.
- When and how we share your personal data with others
We may share your personal data with third parties where required by law, where we have obtained your consent to do so or where we have a legitimate interest in doing so. We do not share your information with third party organisations other than with data processors such as our payment portals. Each of these is required to confirm their compliance with GDPR. The data shared is only for the purposes of processing your payments to the BSP for Meeting registrations or subscription payments. Such third parties may include the following:
- Paypal (event payments)
- Smart Direct (subscription payments)
- Labhoo (membership applications, event booking)
- Security of your information
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those who have a legitimate need to know. They will only process your personal information on our instructions or as otherwise agreed and they are subject to a duty of confidentiality.
- Our storage and retention of your personal data
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
- Your rights as a data subject
Under certain circumstances, by law you have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below). Please note that deletion of membership information represents resignation from the society and the forfeiting of any advantages membership may carry.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example, if you want us to establish its accuracy or the reason for processing it
Request the transfer of your personal data to another party.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances .
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Your right to withdraw consent
- Limitation of Liability
The BSP undertakes to make every reasonable effort to ensure the proper and appropriate use of your data. Where we have done so and use a third party to process your data then, should that third party not abide by its lawful responsibilities, then you accept that providing us with your personal data is an acceptance that we will not be liable for any injury, loss or damage the actions by the third party might cause.